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All You Need for NEO Science Olympiad
This agreement must be digitally approved by the legal guardian of the Flexy Participant via the provided link. The written version of the agreement, signed by an authorized representative of Main Team Organization LLC, has been shared with participants for reference. Signing and submitting the printed version is not required.
1. PROGRAM OVERVIEW The NEO Science Olympiad Grand Final is an international educational and cultural program scheduled to take place in Orlando from January 10 to 15, 2026. For participants who prefer to design their own schedule, we offer the FLEXY package, which allows attendance only at the Olympiad events. 2. GRAND FINAL DAILY PROGRAM (January 10–15, 2026) January 10, 2026 – Olympiad registration January 11, 2026 – Opening Ceremony and Challenges January 12, 2026 – NASA Kennedy Space Center Tour January 13, 2026 – NEO Exams January 14, 2026 – Fun-Day: Universal Studios Florida & Islands of Adventure January 15, 2026 – Award Ceremony * The NEO Science Olympiad reserves the right to modify the daily itinerary if necessary. Flexy Participants are required to update their programs accordingly. 3. EXAM CATEGORIES & EVALUATION Students may select up to 2 categories suitable for their grade level: - Mathematics: Grades 3-11 - Natural Science: Grades 3-8 - Physics: Grades 9-11 - Chemistry: Grades 9-11 - Biology: Grades 9-11 - Coding (Arena Battles): Grades 3-11 - Each exam consists of 40 multiple-choice questions. - Participants are evaluated and ranked separately within each grade and category. - For the Coding category, rankings and awards are determined by grade groups instead of separate grade levels. 4. PACKAGE CONTENTS & SERVICES INCLUDED Participation fees include the following services (as applicable to the selected package): - Three (3) event T‑shirts per participant (mandatory to wear during the program) - Tickets (NASA Kennedy Space Center, Universal Studios Florida, Universal Islands of Adventure) - Workshops, challenges, and exams - Participation in the Award Ceremony (only for individuals registered as Flexy Participants) * Award Ceremony participation fee for external guests is $50 per person. Services not included: hotel accommodation, airport transfers, all program-related transfers, visa application fees, travel health insurance, international flight tickets, personal expenses, meals, and any other services not specified above. 5. FEES & PAYMENT POLICIES - The Flexy participation fee is $800 per person. - A non‑refundable deposit of $400 is required to secure participation. - The remaining balance must be paid no later than one week after visas are issued, and the remaining balance payment date must not exceed December 15, 2025. - Payments can only be made via credit card through the NEO Science Olympiad panel. Payments are processed securely via Stripe, and a 4% Stripe transaction fee applies to these payments. 6. VISA AND TRAVEL REQUIREMENTS - Participants requiring a U.S. visa must follow U.S. consulate procedures and submit visa applications to the appropriate U.S. consulate. - Main Team Organization LLC will provide participants with official invitation letters and daily program schedules via email to support visa applications. - Invitation letters will be issued only to registered Flexy Participants who have paid the $400 deposit fee. - Participants are responsible for obtaining visas, travel health insurance, and paying all related fees. 7. PAYMENT, CANCELLATION & REFUNDS - All payments are non-refundable once completed. - If a visa application is refused, the deposit will not be refunded, as visa decisions are made solely by the U.S. consulate based on the applicant’s submitted documents. However, the paid deposit may be applied toward participation in the next Grand Final (July 2026 - New York). - Participants who obtain a visa but choose not to attend for any reason will forfeit all payments and may not transfer their participation rights to another individual or Grand Final. 8. DUTIES & RESPONSIBILITIES OF FLEXY PARTICIPANTS - For Flexy Participants, it is important to arrive on time for their scheduled events according to the daily program. (These details, including times and addresses, will be provided one weeks before the program.) - Participants of the Grand Final program, including students, teachers, and guests, are not permitted to promote or distribute materials about any competitions or events not organized by the Main Team Organization to other participants during the Grand Final program. In addition, they may not engage in any commercial or marketing activities during the program. 9. PHOTOGRAPHY & LIABILITY - NEO Science Olympiad may capture photographs and video footage during program activities for use in promotional materials, including its official website and social media platforms. - Participants are responsible for their personal belongings. NEO Science Olympiad shall not be held liable for any loss, damage, illness, or injury, except in cases where liability is required by law. 10. COMMUNICATIONS All official correspondence shall be conducted via email through info@neoscience.org. 11. ACKNOWLEDGMENT & SIGNATURE By submitting the application and paying the deposit, the participant confirms that they have read, understood, and accepted this Agreement.
NEO Grand Final – FLEXY Participation Approval Form
To approve the Application and Participation Agreement, please fill out and submit the form below.
After submitting this form, NEO Science will contact you within 3 business days. During this time, please remember to check your spam folder. If you do not receive any email, please contact us at info@neo-science.org.
Download the written copy of this agreement.
Only the form above must be completed and approved. Downloading and signing the agreement is not required.
